Rules and Regulations

BACK TO THE BRICKS® Chrome and Ice™, February 9-10, 2018

General Rules and Regulations

Both arenas at the Dort Federal Credit Union Event Center will be used for this event, making it possible to accommodate approximately 100 vehicles. Owners of all cars and trucks are welcome to apply as exhibitors; however, due to high interest and limited space, not all applicants will be selected for the show. If your vehicle is selected to participate in the event, you will be notified, and provided with detailed instructions for the exhibition.

The following rules and conditions apply to all vehicles participating in 2018 Chrome & Ice™:

All vehicles must be capable of starting, running, and moving under their own power. Only one vehicle per owner will be allowed. Valid registration is mandatory for all exhibits. Bring it with you!

Exhibit Space Allocation and Requirements
Exhibit booths must conform in all respects to the dimensions and height requirements specified by the event committee. Exhibits shall be arranged to avoid obstructing the general view, or preventing access to surrounding displays, aisles, emergency exits, and public spaces within the exhibit area. All exhibit spaces will be 11 feet wide, and displays cannot exceed the allotted space.

Move In
Exhibitors will receive detailed information regarding the move-in schedule and process. Each arena has a single door. Vehicles will enter the arena as they arrive. Location of vehicles on the show floor will be random, based on the exhibitor's time of arrival. If you want to be placed next to a friend's vehicle, you must arrive, and be in line together. The move-in process may be slower if weather is a factor. If possible, cars should be unloaded from trailers outside, and driven or pushed to their assigned spaces. If necessary, the doors are large enough to accommodate a vehicle and trailer. If you choose to pull your trailer inside to unload, the trailer must be removed immediately after the vehicle is unloaded. A secure location will be provided to park all trailers during the event. Authorized personnel will be on hand inside the arena to guide exhibitors to their designated spots.

Exhibitors are responsible for any barriers/stanchions they may require. Signs are limited to 40 X 20 inches. Lights, light bars, displays above vehicles, and sound are not permitted. Displays must not include/involve signs, lights, excessive noise, objectionable content, and/or costuming of exhibit personnel that interferes with surrounding displays. Seating within your exhibit space is limited to two chairs, and must be placed behind the vehicles. Coolers, cleaning materials, and other loose items must be kept out of sight during the event. Beverages are allowed in the exhibit area, but no food is permitted. (Food vendors and seating for meal breaks will be available in the hall between the two arenas.)

Property Damage
This is an indoor event, and vehicles will be parked on Astroturf or a rubber floor. To protect the floor, owners must bring a drip pan to collect any fluids that might potentially leak. (Owners will be responsible for any damage to the surface under their cars.) Nothing shall be tacked, nailed, screwed or otherwise attached to drapes, columns, walls, floors or other parts of the building or furnishings.

Labor
All labor for the installation and removal of displays is the responsibility of the exhibitor. Exhibitor understands that if he or she is not able to perform the labor required for their display, they are solely responsible for payment for any labor required to install or remove display.

Conduct
It is expected that exhibitors will adhere to a reasonable standard of dress (clean and presentable), and conduct. Exhibitors are on display, along with their vehicles. All vehicles and displays must be in good taste. Obscene or suggestive language, graphics, or items will not be permitted. The event committee shall be the sole arbiter of appropriate conduct. An exhibitor determined to be in violation of the rules will be given an opportunity to correct the problem. If the problem is not corrected satisfactorily, the offending party will be subject to immediate removal from the show.

Rubbish
Please keep all exhibit/booth areas neat and free of rubbish. Rubbish should be put in appropriate containers or placed in the aisle before leaving each night.

Live Animals
No animals of any kind are permitted with the exception of service animals.

Selling Restrictions, Demonstrations & Merchandise
Sale or distribution of merchandise (pictures, t-shirts, programs, calendars, comic books, patches, emblems, etc.) is restricted to authorized vendors only. Distribution of any printed matter, samples or other articles are not allowed within the show area or the exhibitor’s assigned space. Exhibitors must honor all building concession rights. No demonstrations or solicitations shall be permitted within the show area or any exhibitor’s assigned space. Engines will not be allowed to start at any time except during move in and move out. No spinning of tires is allowed at any time. The event committee has the final authority.

Sub-Contracting Space
Absolutely no sub-contracting of exhibit space is permitted.

Show Hours
Exhibitors will be allowed into the building one hour prior to opening each day. Always check with the event committee as the scheduled start times may differ on Friday and Saturday.

Security
Show management provides 24-hour surveillance of the premises; however, all exhibitors shall be solely responsible for their own property. It is highly recommended that all products not secured be removed when the display is not occupied. Back to the Bricks disclaims any and all responsibility for any casualty loss sustained by any exhibitor as a direct or proximate result of any act or commission by a third party.

Judging
The top twenty-five vehicles will receive a Chrome and Ice™ jacket valued at $250.00. Winners will be determined based on votes of those in attendance at the event. (one vote per adult ticket holder for their favorite vehicle)
 

Move-Out
Move out will begin only after the show's advertised end time, and after trophy presentation has been completed on Saturday. Absolutely no teardown or vehicle removal will be permitted prior to the conclusion of the event. Vehicles may be pushed or driven out of the arena only after the aisles are cleared of visitors, and the aisle covering is removed. Trailers can be pulled into the arena one at a time in order based on the line-up outside the arena. Designated personnel will be on hand to provide oversight and direction during the removal process. All exhibitors must follow their instructions.

All exhibitors/vehicles must clear the building no later than Sunday at 11:00 am, unless a weather emergency makes that impossible.

Compliance
Exhibitors assume all responsibilities for compliance with all pertinent ordinances, regulations, and codes of duty, authorized local, state and federal governing bodies concerning fire, safety, health, together with the rules and regulations of the operators and owners of the property wherein the show is held.

Liability
Neither Back to the Bricks® nor its divisions, partners, affiliates, their officers, agents, employees, families, and other representatives shall be held liable for, and the same are hereby released from accountability for any damages, loss, harm or injury to the person(s), or property of the applicant, or any of the officers, agents, employees, families, and other representatives, resulting from theft, fire, water, accident, or any other cause.

By submitting an application to participate, you agree to accept the rules and regulations, and abide by them.